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This privacy policy (“Privacy Policy”) describes the collection of personal information by Hyros, Inc., (“Hyros”, “Company,” “we,” “us”, or “our”) from users (“you”, “your”) of our website at www.hyros.com (our “Site”) along with our related websites, networks, applications, platforms, and other services provided by us and on which a link to this Privacy Policy is displayed (collectively, our “Service” or “Services”). This Privacy Policy also describes our use and disclosure of such information. This Privacy Policy is incorporated by reference into our Terms and Conditions at https://www.hyros.com/terms-and-conditions.html.
This Privacy Policy also describes your rights as a data subject to inquire about the personal information that we process and describes certain rights that you, as the data subject, have regarding this information. These rights include your choice to limit the use and disclosure of your information, including where your personal information may be used for a purpose that is materially different from the purpose(s) for which it was originally collected or subsequently authorized by you. To exercise these rights, you may contact us using the information in the ‘Contacting us’ section of this Privacy Policy.
For the purposes of EU, United Kingdom, and Swiss data protection laws ("Data Protection Legislation"), Hyros is a data controller (i.e., the company that is responsible for and controls the processing of your personal information).
Please read this Privacy Policy carefully to understand our practices regarding your personal information and how we will use it. By accepting this Privacy Policy and Terms and Conditions, you agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.
If you have any questions or comments about this Privacy Policy, please contact us using the following contact information:
Hyros, Inc.
13359 N Highway 183 Ste 406 # 2008
Austin, TX 78750 US
privacy@hyros.com
If you are located in the European Union, and pursuant to Article 27 of the General Data Protection Regulation (GDPR), we have appointed the European Data Protection Office (EDPO) as our GDPR Representative in the EU. You can contact the EDPO regarding matters pertaining to the GDPR by using the EDPO’s online request form: https://edpo.com/gdpr-data-request/, or in writing to the EDPO Avenue Huart Hamoir 71, 1030 Brussels, Belgium.
If you are located in the UK, and pursuant to Article 27 of the UK GDPR, we have appointed EDPO UK Ltd as its UK GDPR representative. You can contact EDPO UK regarding matters pertaining to the UK GDPR by using EDPO’s online request form: https://edpo.com/uk-gdpr-data-request/, or in writing to the EDPO UK at 8 Northumberland Avenue, London WC2N 5BY, United Kingdom.
We use your personal information to carry out the obligations arising from providing and improving the Service. This section describes the types and categories of personal information we may collect, and how we may use that information.
We collect personal information that you provide when you sign up, enter your information into online forms, or otherwise use the Site and the Services. We use this personal information in a variety of ways, and this personal information includes the following:
When you use our Services, some information is collected automatically and is not provided directly by you. For example, when you access our Service, we automatically collect your browser’s Internet Protocol (IP) address, your browser type, the nature of the device from which you are visiting the Service (e.g., a personal computer or a mobile device), the identifier for any handheld or mobile device that you may be using, the web site that you visited immediately prior to accessing our Service, the actions you take on our Service, and the content, features, and activities that you access and participate in on our Service. We also may collect information regarding your interaction with email messages, such as whether you opened, clicked on, or forwarded a message.
We may collect this information passively in our server logs, and also collect this information passively using technologies such as cookies, clear image files, or Javascript tags as described in the section ‘Cookies and Similar Technologies’ in this Privacy Policy. We use passively collected information to administer, operate, personalize, and improve our Service and systems, to improve the effectiveness of advertising on our Service, and to provide advertisements and other content that is tailored to you. If we link or associate any information gathered through passive means with personal information, or if applicable laws require us to treat any information gathered through passive means as personal information, we treat the combined information as personal information under this Privacy Policy. Otherwise, we use and disclose information collected by passive means in aggregate form or otherwise in a non-personally identifiable form.
Our Services may collect information about your use of third-party websites that have enabled integrations with our Services, for example, whether you have clicked on an advertisement, the website address of the site that published this advertisement, and other associated information. This personal information may be combined with other information obtained from advertising networks and other sources to create more accurate data about your viewing and click-through activity with these advertisements. If you believe your personal information has been used in this manner, you should consult the privacy notices posted on the third-party sites for more information about the use of your personal information and your associated rights.
If you decide to invite a third party to create an account, receive an invitation for a demo, or otherwise interact with the Service, we will collect the third party’s email addresses to send an invitational email and follow up with them. You should ensure that you know the third party and that they are expecting this invitation. In any case, you and/or the third party may contact us at privacy@hyros.com to request the removal of this information from our databases.
Through your use of the Services, you may provide Company with data, including personally identifiable information, you collect from your end-users, customers, prospects, or other users who interact directly with the websites, webpages, applications, landing pages, or any other media provided to or integrated with the Services. This data is processed on your behalf and under your instruction in accordance with our Data Processing Addendum, which is available in our Trust Center.
The Service uses cookies and similar technologies to distinguish you from other users of the Service. This enables us to provide you with the service specifically linked to your user profile and is required for the Service to function. Cookies are small files that allow for personalization of the Service experience by saving your information, such as user ID and other preferences. The service also uses a related technology called local storage, which allows preferences and session information to be stored locally on your computer or mobile device.
Also, please be aware that third parties, such as companies displaying advertisements on the Service or the sites or services provided by third parties (“Third-Party Sites”) that may be accessible from links on our Site and Service, and may set cookies or use other means for passively collecting information about your use of their services, Third-Party Sites or content. We do not have access to, or control over these third-party means of passive data collection. For more information, please refer to our cookie policy at https://www.hyros.com/cookies.html.
We may receive information about you, including personal information, from third parties, and may combine this information with other personal information we maintain about you. If we do so, this Privacy Policy governs any combined information that we maintain in a personally identifiable format.
The Service does not collect or process ‘sensitive information’, which includes data describing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning health, data concerning a natural person’s sex life or sexual orientation, precise geolocation, and government-issued identifiers.
If you provide account information related to financial institutions and services when interacting or otherwise using one of our contracted payments processors, we do not process this category of data directly.
We collect personal information when you create an account with the Services, when you update your account information, or when you otherwise correspond with us. We use your personal information for the following purposes:
If you are a resident of the EU, the United Kingdom, or Switzerland, we need to inform you about the legal basis on which we collect and use your personal information. In the EU, the United Kingdom, and Switzerland, the purposes for which we process your personal information are:
The legal basis depends on the category of personal information being processed, and the purpose for that processing. The following table indicates each category of personal information we process and the legal bases we rely on to do so. Where legitimate interest has been used as the legal basis for processing, the specific legitimate interest we use has been described.
Please contact us if you need details about the specific legal basis we are relying on to process your personal information where one or more legal bases have been indicated..
Category of Personal Information | Legal Basis for Processing |
---|---|
Contact And Account Information |
The performance of a contract and to take steps prior to entering into a contract; Our legitimate interests, namely, administering the Service, for marketing purposes and communicating with users; Where we need to comply with a legal or regulatory obligation. |
Payment card information in order to process payment for the Service |
The performance of a contract and to take steps prior to entering into a contract; Where we need to comply with a legal or regulatory obligation. |
Online Inquiries and Correspondence |
Legitimate interest, namely for marketing purposes and to respond to inquiries. |
Automatically collected information such as user actions, IP addresses, and through our use of cookies |
Legitimate interest, namely better understanding your use of the Service, making improvements to the Service; When we have your consent to do so; Where we need to comply with a legal or regulatory obligation. |
Employee candidate information |
Legitimate interest, namely for considering your application for employment with us. |
Except as described in this Privacy Policy, we will not disclose your personal information that we collect on the Service to third parties without your consent. Even if you provide consent, you have the choice to opt out of this sharing, and you may do so by using the information in the ‘Contacting us’ section of this Privacy Policy. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances:
For personal information subject to an onward transfer by us under the EU-US Data Privacy Framework, the UK Extension to the EU-US Data Privacy Framework, and the Swiss-US Data Privacy Framework, we will remain liable under the Data Privacy Framework Principles (the “Principles”) if a recipient of your personal information processes such personal information in a manner inconsistent with the Principles, unless we are able to prove that we are not responsible for the event giving rise to the inconsistent processing.
If you receive marketing emails from us, you may unsubscribe at any time by following the instructions contained within the email. You may also opt-out from receiving marketing emails from us and any other promotional communications that we may send to you from time to time by sending your request to us by email at privacy@hyros.com or by writing to us at the address given in the ‘Contacting Us’ section of this Privacy Policy.
Please be aware that if you opt out of receiving marketing emails from us, it may take up to ten business days for us to process your opt-out request, and you may receive marketing emails from us during that period. Additionally, even after you opt out of receiving marketing messages from us, you will continue to receive administrative and transactional messages from us regarding your use of the Service.
Through your use of the Services, you may have provided us with a mobile telephone number. We may use this telephone number to send automated text/SMS messages, for example, to send you reminders for various events, webinars, and strategy sessions you have signed up for. You may opt out of receiving these messages by replying with a request to opt-out. You may also opt out of receiving these messages by sending your request to us by email at privacy@hyros.com or by writing to us at the address given in the ‘Contacting Us’ section of this Privacy Policy.
If you have a user account and profile on our Service, you have the ability to access and update many categories of personal information that you provide to us by logging in to your account and accessing your account settings. If you wish to access or amend any other personal information we hold about you, you may also contact us at privacy@hyros.com. If you request that we delete your account with our Service, we will do so within a reasonable period of time, but we may need to retain some of your personal information in order to satisfy our legal obligations, or where we reasonably believe that we have a legitimate reason to do so.
The Service may contain links to other websites, products, or services that we do not own or operate. The Service also may contain links to Third-Party Sites such as social networking services. If you choose to visit or use any Third-Party Sites or products or services available on or through such Third-Party Sites, please be aware that this Policy will not apply to your activities or any information you disclose while using those Third-Party Sites or any products or services available on or through such Third-Party Sites. We are not responsible for the privacy practices of these Third-Party Sites or any products or services on or through them. Additionally, please be aware that the Service may contain links to websites and services that we operate but that are governed by different privacy policies. We encourage you to carefully review the privacy policies applicable to any website or service you visit other than the Service before providing any personal information on them.
Unless otherwise specifically stated elsewhere in this Privacy Policy, we will retain your personal information for the period necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Aggregated and anonymized data that no longer identifies you or any other user of the Service is maintained for the purposes necessary to provide the Service.
If you are located in the EU, the United Kingdom, or Switzerland, you have the following Data Subject Rights with respect to your personal information that we hold:
If you wish to exercise one of these rights, please contact us using the information in the ‘Contacting us’ section of this Privacy Policy.
Our Services are not directed to users under the age of 18, and we do not knowingly collect personal information from children under the age of 18 without obtaining parental consent. If we learn that we have collected personal information from a child under the age of 18 on our Services, we will delete that information as quickly as possible. If you believe that we may have collected any such personal information on our Services, please notify us at privacy@hyros.com.
This section describes how we collect, use, and share the Personal Information of California residents in our capacity as a “business” under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, “CCPA”) and the rights these users may have with respect to their Personal Information.
For purposes of this section, the term “Personal Information” has the meaning given in the CCPA and does not include information exempted from the scope of the CCPA. This section does not apply to our collection, use, and sharing of personal information of our job applicants and employees.
Categories of personal information we collect and disclose: In the preceding 12 months, we have collected the following categories of personal information, as defined by the CCPA, and referencing the categories described in the ‘What information do we collect’ section of this Privacy Policy. The table below also describes the categories of third parties to whom we may disclose this information to for business purposes. Information you voluntarily provide to us, such as in free-form webforms, may contain other categories of personal information not described below.
Category of Personal Information Collection | Categories of Third-party Recipients |
---|---|
Identifiers: Information that identifies you, including your first name, last name, and email address. | Business communication and collaboration tools, data analytics providers, sales and marketing tools, hosting service providers |
Personal information described in subdivision (e) of Section 1798.80: Credit card numbers or other payment information. | Payment processors, finance and accounting tools, hosting service providers |
Commercial information: Records of products and services purchased and information on products that you or your company develop or may develop in the future. | Payment processors, finance and accounting tools, Ad Networks, sales and marketing tools, hosting service providers |
Internet or other electronic network activity information: Including, but not limited to, interaction and activity with our Sites and Services, interaction with ads, information on your hardware, operating system versions, browser type, app versions, your IP address, and your interaction with emails we may send you. | Data Analytics Providers, Ad Networks, sales and marketing tools, hosting service providers |
Geolocation data: In accordance with your device permissions, we may collect your precise location. | Data Analytics Providers, Ad Networks, sales and marketing tools, hosting service providers |
Professional or employment-related information: Information about the company you work for. | Payment processors, finance and accounting tools, sales and marketing tools, hosting service providers |
Purposes for our collection of your information: We may use your personal information for the purposes described in the “How do we use your personal information” section of this Privacy Policy and for the following business purposes specified in the CCPA:
We do not collect or process sensitive personal information for purposes of inferring characteristics about consumers, and/or for purposes subject to the right to limit under the CCPA.
Sales and Sharing: Under the CCPA, “sales” and “sharing” are broadly defined, respectively, and include disclosing or making available personal information in exchange for monetary or other valuable consideration or for purposes of cross-context behavioral advertising. We do not disclose, sell, or otherwise make available personal information in exchange for monetary compensation. We may share your personal information with certain third parties, for example, online advertising networks, or using automated techniques for the purposes of cross-context behavioral advertising. This kind of sharing may be considered a “sale” under California Law. You can opt out of this sharing by clicking the “Do Not Sell or Share My Personal Info” link in the footer of our homepage or by contacting us using the information provided in the ‘Contacting us’ section of this Privacy Policy. We do not have actual knowledge that we sell or share the personal information of minors under 16 years of age. For more information about our policy regarding the information of minors, please see the section ‘What is our policy on children?’ in this Privacy Policy.
Retention: Unless otherwise specifically stated elsewhere in this Privacy Policy, we will retain your personal information for the period necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Aggregated and anonymized information that no longer identifies the user of the Services is maintained for the purposes necessary to provide the Services, and will not attempt to re-identify this information unless permitted by applicable law.
California Consumer Privacy Rights: If you reside in California, you may have the following rights:
We do not currently offer any financial incentive programs.
You may exercise these rights by contacting privacy@hyros.com. Please note the above rights are not absolute, and we may be entitled to refuse requests in whole or in part where applicable. We will respond to verifiable requests from consumers or authorized agents as required by law.
When you submit a request to exercise your California Consumer Privacy Rights, we will take steps to verify your request by matching the request with the information in our records. Additional information may be required in some cases to verify a request or where necessary to process your request.
If you designate an authorized agent to make a request on your behalf for which verification is required, we may (1) require you to provide the authorized agent written permission to do so, and (2) require you to verify your own identity directly with us. We will not respond to your data rights request until we are able to verify your identity or confirm the validity of an authorized agent request.
If you have enabled the Global Privacy Control (GPC) universal opt-out preference signal, we will opt you out of the sale or sharing of your data, as defined and required by the CCPA.
A California resident who has provided personal information to a business with whom he/she has established a business relationship for personal, family, or household purposes (“California Customer”) is entitled to request information about whether the business has disclosed personal information to any third parties for the third parties’ direct marketing purposes, subject to certain exceptions, as defined in California Civil Code Sec. 1798.83. We do not share Personal Information with third parties for the third parties’ direct marketing purposes.
The following State Privacy Notice supplements this Privacy Policy and applies solely to consumers located in Colorado, Connecticut, Montana, Oregon, Texas, Utah, Virginia, and any other US states with applicable data protection laws that address personal information collected online. The date of applicability of these regulations may vary across states. This does not apply to the personnel information of our internal staff or job applicants.
Categories of Personal Information Collected: We may process the categories of personal information listed in the “What information do we collect” section of this Privacy Policy.
Purposes for which Personal Information is collected Information: We may process the personal information we collect about you for the purposes listed in the “How do we use personal information” section of this Privacy Policy.
Sharing of Personal Information: As further described in the “When do we share personal information” section of this Privacy Policy, we may share online identifiers and internet and electronic network activity information with third-party analytics providers, ad networks, and social media platforms, in order to improve and evaluate our Site, our Services and marketing campaigns, and to better reach individuals with more relevant ads and content. You have the right to opt out of these types of disclosures of your information.
We will not discriminate against you for exercising any of the rights that are provided to you under applicable state laws.
We do not conduct profiling in furtherance of decisions that produce legal or similarly significant effects for consumers.
To the extent we process de-identified personal information, we will maintain and use it in a de-identified form and will not attempt to re-identify it unless permitted by applicable law.
Consumer Privacy Rights: You may have certain rights pursuant to the applicable state data protection laws:
You may exercise these rights by contacting privacy@hyros.com. Please note the above rights are not absolute, and we may be entitled to refuse requests in whole or in part where applicable. We will respond to verifiable requests from consumers or authorized against as required by law. When you submit a request, and where applicable, we will take steps to verify your request by matching the request with the information in our records. Additional information may be required in some cases to verify a request or, where necessary, to process your request. If you designate an authorized agent to make a request on your behalf for which verification is required, we may (1) require you to provide the authorized agent written permission to do so, and (2) require you to verify your own identity directly with us. We will not respond to your data rights request until we are able to verify your identity or confirm the validity of an authorized agent request.
To help protect your data, we use commercially reasonable steps to protect the data that we collect, including your personal information. The reasonable steps include protecting this data against accidental loss, unauthorized use, disclosure, and restricting access to personal information by our staff. The Service is hosted by a third-party hosting company that we have determined maintains adequate security controls and utilizes TLS encryption for all internet communication with the Service. We also require all staff that administer and develop the Service to follow industry-standard controls, including strong passwords, the use of anti-virus and anti-malware software, disk encryption, and other best practices.
We use various 3rd party processors to enable us to provide the Service, and as part of our vendor due diligence, we review the security controls these processors have in place and ensure they meet industry standards appropriate for the type of data we collect.
You should keep in mind, however, that the Service utilizes software, hardware, and networks, which, from time to time, require maintenance and experience problems beyond our control. Note that no data transmission over the public internet or encryption method can be guaranteed to be 100% secure. Consequently, we cannot ensure or warrant the security of any information that you provide to us. You transmit information to us at your own risk.
We may occasionally update this Privacy Policy. When we do, we will also revise the ‘last updated’ date at the beginning of the Privacy Policy. Your continued use of our Service after such changes will be subject to the then-current Privacy Policy. If we change this Privacy Policy in a manner that is material, we will use reasonable efforts to notify you via the contact methods you have provided of the change prior to applying the change to any personal information that we collected from you prior to the date the change becomes effective. We encourage you to periodically review this Privacy Policy to stay informed about how we collect, use, and disclose personal information.